THE MONTGOMERY POTTERS
ARTICLE I — NAME AND PURPOSE
Section 1. This organization shall be known as “The Montgomery Potters.”
Section 2. The purpose of The Montgomery Potters shall be to bring together those interested in ceramics; to increase skills, exchange ideas; to stimulate community interest in the craft; to hold periodic exhibits and sales.
ARTICLE II — MEMBERSHIP
Section 1. Those interested in ceramics and having a knowledge of the rudiments of the craft shall be eligible for membership.
Section 2. A member in good standing is one who has paid dues by the October meeting, and all fines accrued during the previous year.
ARTICLE III — OFFICERS
Section 1. The officers of this club shall be the President and/or Co-Presidents, Vice Presidents for Programs, Recording Secretary, Corresponding Secretary, and Treasurer.
Section 2. The Council shall consist of the elected Officers, the Committee Chairs, and the past President.
ARTICLE IV — AMENDMENTS
Section 1. The Constitution may be amended by a two-thirds vote of the membership. Amendments must be sponsored by signatures of no less than six members. Each member shall be sent a copy of the proposed amendment and may vote by mail before, or in person at, the second meeting following the date of issuance of the proposal for revision.
Section 2. The By-Laws may be amended by a majority vote of the membership. Amendments must be sponsored by signatures of no less than six members. Each member shall be sent a copy of the proposed amendments and may vote by mail before, or in person at, the second meeting following the date of issuance of the proposal for revision.
ARTICLE I — DUTIES OF OFFICERS
Section 1. The President or co-Presidents shall be the chief executive(S) and preside at all meetings and shall appoint Chairs of committees for the year. The President(s) shall call the Council to periodic meetings to discuss the business of the club. The President(s) shall appoint all permanent committee Chairs and also all ad-hoc chairs as needed.
Section 2. The Vice President or Presidents shall be responsible for all aspects of programs presented at monthly meetings. The Vice President(s) shall preside at meetings in the absence of the President and Co-President.
Section 3. The Recording Secretary shall record the minutes of the regular meetings. The Secretary shall also record the minutes of the Council meetings. The Secretary shall provide a copy of these minutes to the President for his/her approval.
Section 4. The Corresponding Secretary shall be responsible for notifying members of regular meetings and all other correspondence. The Secretary shall prepare a monthly newsletter to be distributed to the members in a timely manner prior to each monthly meeting. The Secretary shall receive the minutes from the President and include these as the monthly newsletter.
Section 5. The Treasurer shall receive all monies due the club and disburse such funds as authorized by the President or the membership. The Treasurer shall maintain a bank account for the club and keep an account of all monies received and paid out and give a report at each meeting. The Treasurer may submit club accounts to an auditor appointed by the President, to be audited by July 15, and may submit the audited report at the September meeting. A record shall be kept by budget category. The Treasurer with the aid and approval of the Council shall draft a budget proposal for the year, to be presented at the September meeting. It shall be based on expenditures of the previous year and reflect any member-approved costs not included in the previous year. The budget must be approved by a majority of the members.
Section 6. The Council shall assist the President in an advisory capacity in conducting the business of the club.
ARTICLE II — DUTIES OF COMMITTEE CHAIRS
Section 1. Membership: The Chair shall receive applications and dues for new members at any time and shall be responsible for preparing an annual membership directory and supplying the directory to the Corresponding Secretary to be distributed to all members. The Chair shall forward collected dues to the Treasurer. After payment of dues, each new member shall be provided with a directory and copy of the Constitution and Bylaws.
The Chair will introduce new members at meetings.
Section 2. Workshop: The Chair shall be responsible for arrangements and execution of plans for workshop activities agreed on for the membership, after consultation with the Council. Workshops should be self-supporting. A participation fee may be added to the cost of the workshop, payable to Montgomery Potters, to be added to the treasury.
Section 3. Sales: The Chairs shall be responsible for each club sale. The Treasurer is authorized to make necessary temporary advances of funds without it being considered a budgeted item. Sales should be self-supporting. The commission rate shall be determined by totaling costs, then dividing by total sales less taxes. A participation fee of 3% shall be added to the commission, payable to the club. All members who wish to participate in Montgomery Potters salesmust inform the sale chairmen of their intention at least 30 days in advance of the sale date. Exceptions may be considered at the discretion of the Chairs. The Chairs will define jobs deemed necessary for the successful conduct of the sale, and assign these jobs to participants.
Section 4. Judged Shows: The Chairs shall be responsible for all arrangements for a yearly judged exhibition, in which all active members may participate. Each participant is guaranteed one work accepted. The show shall be self-supporting. There will be a participation fee to take part in the show, payable to Montgomery Potters, to be added to the treasury.
Section 5. Hospitality: The Chair shall select hosts for the monthly meetings and shall act as coordinator for all social functions.
Section 6. Librarian: The Chair has custody of our library; makes books and DVDs available to the membership at the monthly meetings; is responsible for collecting overdue charges and making purchases of books and DVDs as budgeted and requested by the membership.
Section 7. Website: The Chair shall maintain the club’s website, keep it up to date and periodically solicit content from the membership.
Section 8. Sunshine: The Chair shall send cards and flowers as needed.
Section 9: Social Media Chair: The Chair shall provide publicity for all Montgomery Potters events through appropriate social media and print media venues and may inform members of pertinent events that would be of interest to the ceramic community. The Chair shall maintain the Club’s Facebook page on social media, keeping it up to date with timely information about the club’s activities.
ARTICLE III — CREATIVE CRAFTS COUNCIL
Section 1. The representatives to the Creative Crafts Council, the umbrella organization for all local crafts guilds, shall be appointed to represent Montgomery Potters on that Council. The representative shall attend CCC meetings, assist in planning and executing the biennial Creative Crafts Show and keep members informed about all CCC events.
ARTICLE IV — MEETINGS
Section 1. Regular meetings shall be held monthly from September through May for the purpose of conducting the business of the club and to present a program.
Section 2. The order of business shall be:
Call to order
Approval of the minutes
Approval of the Treasurer’s report
Section 3. A business meeting may be suspended upon request of the President and agreement by a majority vote of the members present or cancelled at the discretion of the President due to inclement weather or unforeseen circumstances.
ARTICLE V — ELECTION OF OFFICERS
Section 1. The April meeting shall be designated as the Annual Meeting and election of Officers shall take place at this time. In preparation for this, the following procedure shall be carried out:
(a) In February the President shall appoint a Nominating Committee Chair who shall select committee members to assist in preparing a slate of officers.
(b) The Nominating Committee shall provide a slate of one or more candidates for each elective office.
(c) The Nominating Committee shall send to each member a list of the nominees in the April newsletter.
(d) Additional nominations may be made from the floor, at the April meeting, provided previous permission has been obtained from said nominee.
(e) At the April meeting voting shall be by voice where there is a single nominee unless, by motion, a majority of those present request a written ballot. When there is more than one nominee for an office, voting shall be by written ballot.
Section 2. Officers shall be installed in May at the end of the business meeting.
Section 3. The Vice President shall succeed to the Office of President if necessary; all other vacancies shall be filled by appointment of the President, with approval of the Council.
Section 4. Officers shall hold office until the end of the club year in May.
ARTICLE VI— PAYMENT OF DUES
Section 1. Dues shall be payable to the Treasurer beginning in September with a final due date of the October Montgomery Potters Meeting. Members in arrears as of the day following the October meeting will not be eligible for the December club-sponsored sale nor eligible to use the club’s library until paid up.
Section 2. Dues shall be determined by the requirements of the approved budget and periodically reevaluated to reflect club needs as these may arise.
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